Event Request

IMPORTANT: If you are going to use your own form or an outside form to process registrations please do not submit this request. Just email office with name of your event, date, and start and end times!!!!

Two times in the past month, the office has set up registration based on the information in this form only to find out that the event planners were setting up their own registration!!!

If you submitted an event request and get this page back with an "X" on the top right - your event request has errors that must be corrected before your request can be submitted. Please scroll down to see the specific error messages. Your form has not been submitted and will not be saved until all errors are corrected and you see "Thanks for your submission" and receive an e-mail confirmation of your submission.

* First Name

* Last Name

* Email

* Event Name

No more than 25 characters.

Event Description

Enter brief description for the website. If you requested a flyer from Communications, please let us know here.

Fill out fields below with your event date and time details. First check the calendar to make sure there are no conflicts.

* Day of Week

e.g. Sunday

* Date

e.g. 05/02/19

* Start Time

e.g. 10am

* End Time

e.g. 2:15pm Required by the system. Estimate if necessary.

* Committee

Committee and/or budget line sponsoring. paying for and/or collecting money for this event. We cannot set up this event without an actual budget line. If you are not sure, please check with the treasurer or president.

Room(s) and/or Venue

If at Temple, room(s) event needs. If outside Temple - name and full address of place including zip code.

Will office help be needed?

If you need programs copied, supplies ordered, or other support for your event, please describe briefly above and give notice of at least two weeks.

Setup Needed?

Check if you need building cleaned and/or setup for your event. If a special custodian visit is required, we need notice of at least 10 days; there may be a charge for this. Submit setup diagram to office at least 7 days before event. If your event is on Sunday or Thursday within two hours after the end of religious school, it may be difficult for us to arrange for cleaning during this narrow time window. Generally we cannot have Gloria Hall setups Monday through Thursday unless you also pay for a special custodian visit.

* Cleanup Plans

Please Select OnePlease arrange for custodians to clean up (may be charge)We will clean up ourselvesEvent in summer or Sunday, Thursday or Friday nights (no cleanup required)

Events scheduled for Saturday after 1pm, or Monday thru Wednesday during school year will need cleanup (including throwing garbage in outside dumpster) and restoration of any classroom setups. You may cleanup yourselves, or check if you will need us to arrange for the custodians to clean. There may be a charge for this. It is usually not possible for us to arrange for custodians on Saturday afternoon or Sunday mornings, so you must arrange to clean and restore this setup.

* Registration & Payment Options

Please Select One1. We will handle any registration/RSVP and payments by ourselves via email or phone. This event is free or we will handle collections and payments by ourselves and will not give the office any checks or cash to deposit. Click "submit" below.2. Office should set up registration/RSVP but this event is free or we will handle collections and payments by ourselves and will not give the office any checks or cash to deposit.3. Payment required for this event. Set up online registration and payment (via credit card). Those wishing to pay by check must mail them to the office at least 5 days before registration deadline. Please highlight this in your publicity.

REGISTRATION / PAYMENT / RSVP INFORMATION

* Published Registration Deadline

mm/dd/yy. Registration date publicized in any communications about this event.

* Registration Final Cutoff Deadline

mm/dd/yy

We understand that registration deadlines are frequently extended. This date should reflect the absolute latest deadline you will be able to honor. It will be hidden from public view and set in the system as the last day to allow online registration. Please set it if there is ANY chance you will extend the registration deadline as it is difficult to reset deadlines in the system. If this date is the same as the published registration deadline, be sure your publicity makes it clear that the registration date is a firm date and will not be extended.

Send Registration Info to:

You will automatically be emailed each time someone registers for this event to give you a general sense of registrations. The event system will generate a spreadsheet with all registration information which the office will email to you weekly or upon request.

Age and/or other restrictions

for example: "women grades 7 and up"

Max # attendees

Other Info needed from Registrees

List any other information needed from registrants (for example, food allergies, items to be brought, etc.)

Member Prices

Either enter or scroll down to select the correct price below for each appropriate category. More complex pricing can be entered on the bottom of this form - enter what you can here and also use the "More Payment Amounts" section to describe any additional prices.

Adult

Family

Babysitting

If coordinating with Child Care Chair to provide babysitting, enter per family charge(usually $5)

Child

youngest age for child price

If any child prices - enter youngest age charged. For example, if up to age 2 is free or not admitted, enter "2" here.

oldest age child price

* Non Member Prices?

Please Select OneNon members pay a special price as entered belowNon members pay the same price as members

NM Adult

NM Child

NM Family

NM Babysitting

More Payment Amounts

Enter above any payment categories and prices that cannot be entered in the member and non-member price section. Use the format: 1st description of category:price, 2nd description of category:price, etc. For example:

table of 10: $100, grand sponsor: $500

Event request